- Human Resources Contacts
- Important Instructions about fillable forms
- Equal Opportunity Information
- Congratulations! You've been hired!
- Before You Teach
- Employment Contracts
- Office Hours (Full-Time and Part-Time Credit Faculty)
- Faculty Evaluation
- Flex Obligation
- How much will I get paid?
- Getting Paid
- Payroll Deductions
- What if I Have to Be Absent?
- Health and Safety Issues
- Smoking and Drug Abuse
Human Resources as moved! New location:
Indian Valley Campus
Building 11, Second Floor
(415) 883-6878 (fax)
Find up-to-date information, contact info and hours for Human Resources here:
The Marin Community College District is committed by policy not to discriminate on the basis of, or the perception of, race, ethnic group identification, ancestry, color, religion, age, gender, national origin, sexual orientation, disability (mental or physical), marital status, medical condition (cancer, genetic characteristics, or pregnancy), and status as a veteran in any of its educational and employment programs and activities, its policies, practices and procedures.
Students who believe that this policy has been violated have the right to file an internal complaint or a complaint with the Office of Civil Rights.
The Marin Community College District makes every attempt to stay in compliance with the requirements of Title IX of the 1972 Education Amendments, the Equal Employment Opportunity Act of 1972 (Title VII of the Civil Rights Act of 1964 as amended), the Civil Rights Act of 1991, and Section 504 of the Rehabilitation Act of 1974, the Americans with Disabilities Act, the California Fair Employment and Housing Act of 1980, the California Fair Employment and Housing Commission Rules and Regulations, and the Vietnam Veteran’s Readjustment Act of 1974.
College of Marin, under the Equity in Athletics Disclosure Act of 1994, provides information concerning the operation of its intercollegiate athletics program. A completed report is available in the Admissions and Records Office, the Library, and the Athletic Department for public review.
The College of Marin Board Policy 3410 Nondiscrimination prohibits verbal, physical, visual, and sexual harassment of any applicant, employee, or student by any District employee on the basis of any category or combination of discriminatory categories prohibited by state or federal law. Nonemployees while on the District property are also expected to follow these guidelines.
It is further the policy of this District to ensure equal opportunity in all of its programs and in all aspects of employment. The lack of English skills will not be a barrier to admission to and participation in vocational education programs.
Before You Teach
You will want to make sure that you have submitted all documentation regarding prior employment, etc. so that Human Resources can place you accurately on the salary schedule. You will also need to be fingerprinted if you are a new instructor. All instructors will be notified periodically regarding TB Clearance requirements (every 4 years).
TB Clearance Tests can be taken care of through the College of Marin Student Health Services.
Part Time contracts will be mailed to you from Human Resources. (Indian Valley Campus (IVC) Building 11, 2nd floor). Please read carefully, then sign your contract and return it promptly to Human Resources, so there will be no delay in issuing your paycheck. You can send it by email to: firstname.lastname@example.org or through interoffice mail. If you have any questions about your assignment on the contract, please contact your Department Chair or the Office of Instructional Management (OIM). If you have questions regarding your salary, please contact Payroll at 415-883-2211 ext. 8164 or ext. 8163 or Human Resources at 415-485-9520 or from COM at ext. 7520.
What if my contract contains incorrect information?: Contact your department Chair. They weill send a change order to the Office of Instructional Management (OIM), who will then send a revised contract to HR for processing. Once HR receives the revised contract, a copy will be mailed to you via the US postal service within one week's time.
What do I do with my contract? Sign and send to HR via email at email@example.com or by interoffice campus mail.
What if my step or column is incorrect? If you believe your step or column is incorrect, please contact HR directly at firstname.lastname@example.org.
What if my contract assignment changes, when will I recieve the corrected payments/deductions? Your pay will be corrected on the first end-of-month payroll period following HR receipt of the revised contract. Any additional payment due will be paid out in the first payroll period following HR receipt of the revised contract.
Office Hours (Full-Time and Part-Time Credit Faculty)
Faculty teaching credit classes have an obligation to be available for consultation with students outside of class time. Office hours should be posted outside of your office (if you have one) and/or provided in your written syllabus to students. The office hour formula is as follows (Article 3.10 of the MCCD/UPM-AFT Contract:
|Assigned Teaching Units:||No. of Expected office hours per week of instruction|
|0.1 to 3.0||One (1)|
|3.1 to 6.0||One and one-half (1 + 1/2)|
|6.1 to 9.0||Two (2)|
|9.1 to 12.0||Three (3)|
|12.1 to 15.0||Four (4)|
As of the 2014-2016 MCCD/UPM-AFT Contract Article 8.5.1a:
Regular Office Hours. Credit and non-credit instructors teaching in semester programs shall hold office hours each week when they will be available for consultation with students. (See 3.10) 50% of the required office hours shall be held in their offices, and a maximum of 50% of the required office hours may be held virtually, using synchronous communication technologies. Each instructor shall post outside his/her office the office hours when he/she will be available to meet with students. In addition, each instructor will provide this information to students in course materials, and provide this information in writing to the Dean. It is extremely helpful to post your office hours on your directory webpage. Instructions on how to do this can be found here: COM Directory Faculty Web Pages.
All faculty are evaluated on a regularly scheduled basis. New Full Time Probationary Faculty go through a 4-year tenure review process with annual evaluations. All new temporary instructors are evaluated their first semester at the College. You will be notified by the Office of Student Learning in the semester you are to be evaluated. Please refer to Article 7 in the MCCD/UPM-AFT Contract.
The Flexible Calendar program allows College of Marin to take a number of days out of the required 175 annual teaching days and devote them to professional development for credit faculty. Faculty may elect to attend workshops or perform individual activities during the Independent Flex days or during the semester. The Wednesday before classes begin each semester is a Mandatory Flex day that includes College Convocation in the morning and Academic Department Meetings in the afternoon.
Flex activities are open to all faculty and staff. Some activities require registration.
Check the Professional Learning Website on the College Website for information about scheduled activities and updates. Please refer to the Flex Activities and Guidelines link on the webpage above each semester for complete details.
Faculty shall perform flex-time activities on a pro-rata basis. Please see the FLEX section of the Professional Learning Webpage. The number of hours may be different for the Fall and Spring semesters depending on the total number of Flex days in the Academic Calendar.
Note: Days converted to staff development use must be accounted for to the state. Faculty must identify how they met their Flex obligation by the end of each semester. Begining in spring 2019, all Flex/professional learning activities must be recorded in ProLearning, our new learning management system accessible through the MyCOM portal. With this system, you can view a calendar of on-campus Flex events and register by selecting REQUEST for the event you want to attend. After you have attended a Flex session and signed in, you will be marked in the system as having attended and can then fill out a short, online evaluation to "complete" your training. You can also browse online training options with Lynda.com, Skillsoft, and Keenan. If you attend external training, you can go to MY TRANSCRIPT and add your information. Please see the Professional Learning Website for more information.
If you do not perform your flex obligation and send in the Flex Verification Form by the published due dates you will be censured under Article 24 of the MCCD/UPM-AFT Contract and your pay will be deducted in the next semester in which you teach.
The following categories have changed in the latest contract (ratified in Spring of 2018). Please stay tuned for updates. There is just one category:
Eligible Temporary Unit Member Status (ETCUM)
Please read Article 6.8 of the MCCD/UPM-AFT Contract on Assignment of Temporary Credit Units for information regarding ranking, lottery, salary advancement and assignments.
Temporary faculty members are placed, at initial hire, on the salary schedule not to exceed Step 9, based on education and prior experience. All part-time temporary faculty are paid a Part-Time Equity Percentage. See Article 3.1 of the MCCD/UPM-AFT Contract. Please see salary schedule for other pertinent information.
NOTE: Please refer to Article 3 of the MCCD/UPM-AFT Contract for further information about horizontal or vertical step movement on the salary schedule.
What if I am overpaid? If you are aware that you've been overpaid, please contact Human Resources ASAP to correct the overpayment. Unreported overpayments will be followed up on by certified mail, and may go to collections after a certain time period if remain unpaid.
What do I do if I think my deductions are incorrect? Contact the Payroll Department. For any deductions discrepancies, the payroll team will research your inquiry. The Payroll Deparment inputs employee income tax withholding elections and other payroll/benefit deductions. Emplyees should promptly notify the Payroll Department regarding any payroll deduction questions.
Contracts will be mailed to you from Human Resources. Please read carefully, then sign your contract and return it promptly to Human Resources, so there will be no delay in issuing your paycheck. If you have any questions regarding your contract assignment, please contact your Department Chair.
Part time credit and noncredit ESL instructors and librarians will receive 5 equal monthly payments based on their semester units/salary. You will receive a payment schedule with your contract. Counselors are usually paid in six equal payments on the last day of each month of counseling. Paychecks are available by direct deposit to your bank for end-of-month paychecks, or placed in your campus mailbox, or mailed directly to your home address.
Federal regulations require all temporary faculty members to participate in Social Security if they are not active members in the State Teachers' Retirement System. Membership in STRS is mandatory if you teach 7.5 units or more during a semester, or you may elect STRS upon employment. You will be automatically placed in Social Security unless you choose STRS. If you are already in PERS in a Classified position, please check with the Human Resources Department for information on which option may be most beneficial.
Health Benefits for Part timers
You must teach 12 units per year and teach at least 6 units in the fall semester to be eligible for District-paid health benefits. Please read Article 4.2 (a) of your MCCD/UPM-AFT Contract for explanation of these benefits. Should you fall below the required number of units to qualify for benefits, you may continue to pay for them through payroll deduction. If your class is cancelled, a COBRA letter will be sent to you. Please refer to Article 4.7 of your MCCD/UPM-AFT Contract for information about Medical Waivers.
Unit members who qualify for health coverage in Article 4.2 shall qualify for reimbursement for dental expenses. Please read Article 4.2 (d) of your MCCD/UPM-AFT Contract for explanation of these benefits.
Temporary credit faculty: Temporary credit faculty are entitled to one day sick leave for every 3 units taught; in summer session, one day for every 6 units taught.
Temporary Noncredit Faculty: Temporary Noncredit Unit Members shall receive one (1) day’s sick leave for every fifty-three (53) hours of lecture and/or seventy-nine (79) hours of laboratory instruction per quarter, accumulated indefinitely, commencing on the first (1st) day of employment.
Personal Necessity Leave: Use of Sick Leave for Personal Necessity: Refer to Article 5 of the MCCD/UPM-AFT Contract for full information.
Conference Leave: Conference Leave shall be recommended by the UPM-District Professional Affairs Committee (PAC). Each temporary unit member employed for at least 40% FTE (6 units) or averaging at least 40% for the academic year shall be eligible for four (4) days of conference leave per fiscal year. Please see Article 5.5 for full information.
New policy Fall 2018 in short:
1. If the request is made with at least 24 hours’ notice, the unit member must provide the substitute with a lesson plan, lecture, or other instructional materials consistent with the course syllabus.
2. Requests made with less than 24 hours’ notice shall be denied and the member shall not arrange for a paid substitute.
If you must be absent from your class (with more notice) due to illness or family emergency, notify your department administrative assistant as soon as possible so a qualified substitute can be called in and required paperwork can be prepared. Please have clear instructions for the substitute available. If a substitute teacher is not available, early notification will allow us time to contact the students and put a notice on the classroom door.
Every substitute must be hired by Human Resources prior to teaching and must have appropriate qualifications and a Personnel Action Form on file. All paperwork must be processed by Human Resources prior to teaching. A new Personnel Action Form (PAF) must be completed for each qualified substitute by the department each Academic Year (starting July 1).
Absence Report Form
An Absence Report Form must be turned in within three days of your return to your department administrative assistant directly or put in the correct department mailbox. A fillable form is available on the HR website under "Forms" if the link below does not work.
For further information, please refer to Article 5, Section 5.1, of the MCCD/UPM-AFT Contract.
Workers’ Compensation/Occupational Accidents or Injuries
Workers' Compensation coverage begins the first minute you are on the job and continues while you are working. Each job-related accident or illness must be immediately reported to your Dean/Supervisor and to Human Resources. Just tell us what, where, when and how it happened. Human Resources will send you a confirming Claim for Workers' Compensation Benefits form to complete.
Smoke-Free Learning and Working Environment
The Board of Trustees of College of Marin recognizes that smoking presents a health and safety hazard which can have serious consequences. Therefore, the Board Policy 3570 prohibits smoking by all staff, students and visitors at all times on any District property except designated smoking areas. District property refers to any and all buildings, parking lots, District vehicles, as well as property on the Kentfield Campus, the Indian Valley Campus, and the Bolinas Marine Laboratory property. For more information, please see Board Policy 3570.
Drug And Alcohol-free Campus
It is the policy of the District to maintain a drug and alcohol-free campus for students, faculty, and staff. The College has established and will maintain a drug and alcohol-free awareness program. The program has and will continue to include the distribution of information on the dangers of drug and alcohol abuse, and referral resources for counseling and rehabilitation dealing with drug abuse problems. See Board Policy No. 3550.